1 09.11.2011
7. Structured Financ Deutschland Eine zentrale
Payment Factory in SAP
Günter Kleis
09.11.2011
2 09.11.2011
15 Unternehmensbereiche, die zu sechs Segmenten zusammengefasst sind,
tragen die operative Verantwortung und steuern 73 globale und regionale
Geschäftseinheiten
Diese Unternehmensbereiche entwickeln Strategien für 86 Produktbereiche
Regionalbereiche entwickeln das Geschäft lokal weiter, schöpfen Marktpotenziale
aus und optimieren die Infrastruktur für unser Geschäft
Drei Zentralbereiche, fünf Zentralabteilungen sowie neun Kompetenzzentren
erbringen gruppenweite Leistungen in Gebieten wie Finanzen, Investor Relations,
Kommunikation, Personal, Forschung, Ingenieurtechnik oder Standortmanagement
Organisation der BASF-Gruppe
4 09.11.2011
Global Cash Management Community
Florham Park, NJ (+ SSO)
Sao Paulo (+ SSO)
Ludwigshafen
Hong Kong (+ SSO)
Business Centers
Treasury Platforms
SSO Berlin
SSO F&A
BC South Africa
BC Russia
BC Turkey
Kassel
•
•
•
•
Corporate role: coordinator, standard setter and advisor
(+ SSO)
5 09.11.2011
Global Payment System
Situation till now at BASF
• Different SAP-Source-Systems
• Payments and account statements are treated separately
• IHB-Accounts without electronic account statements
• Different payment runs with different parameters and
different responsibilities
• No unique Electronic Banking Tool
• Whole process is mostly file-based and therefore,
potential candidate for fraud
• Whole process is manual driven and requires
high availability of competent staff with authorization
• Each company maintains accounts for payments
6 09.11.2011
Final negotiation
of contract
Selection of potential providers
based on Pilot-Study
Selection of preferred providers (5 candi- dates)
Discuss open items with
preferred providers
Valuation of all specifications
Global Payment System
System Selection Process
7 09.11.2011
Global Payment System
Decision Criterias
• Data integrity
• Security
• Monitoring
• Availability
• Capacity
• Archiving
• Integration with SAP-EDP systems
• Expandability
• Workflows defined
• Support concept exists
• Handling of change requests
• Quality assurance
• Project management
• Standing of Supplier
• Operational requirements
8 09.11.2011
1 | Pilot - Study
2 | Selection of system
3 | Pilot - Phase
4 | Rollout waves
5 | Global rollout
- | Project Team build out of all relevant divisions
- | Regular Project-Review (costs, progress, targets)
- | Single waves feasible
- | Commitment of hierarchie to project goals
Global Payment System
Approach and Factors of Success
9 09.11.2011
Global Payment System
How it should work
• Payment Factory
- all kinds of payments (Treasury-, Supplier-, HR-, Direct Debits)
- Enable Payments/Collections on behalf of other companies
• Account Statements
- MT940 (structured, unstructured, MT942)
• Inhouse Bank
- Integration within SAP, electronic account statements,
supports Global Payment System processes
• Processes - Support automatic connection of different SAP-Systems
- Common base platform for different clients (organizational, tax inducted,
regional/timezones)
- Complies with strategic provisions
10 09.11.2011
Global Payment System
System Landscape
Cobalt &
ERP Wintershall
Banks
FSCM
Import of
account statements
Transfer of
Payment data
Posting information (IHB)
Payment Factory
Account Statements
Tool
CEC
EBC
Conversion of
payment files
Collection of
account statements
Transfer of
payment files
FinanceSuite
Payment Management
SAP HR
Company A
SAP
Company B / … Import of account
statements
Transfer of
Payment data
ZV-Server
Archiving account statements
BASF SE and BASE
EBC: Electronic Banking Communication
CEC: Conversion Engine Connector AutoBank
AutoBank
IHB BASF SE
SAP BASF SE
Transfer of
Payment data
11 09.11.2011
Global Payment System
Numbers and Figures
• since 03/2011 appr.
3.300 payment runs
160.000 transactions
86.100.000.000,00 EUR
• Current situation
2 clients
10 diff. SAP – Systems connected
104 Companys
- daily payment runs
(AZV, IZV, IZL, ESU, RFT, IDOC)
- daily import of account statements
at different times (MT940)
- processing of other data files
(lockbox, MT942, EAB)
12 09.11.2011
1 | Establishing Payment System
as standard
2 | Setup an easy onboarding process
3 | Daily netting
4 | Collection Factory
5 | Reduction of bank accounts
- | Documentary and cash bussines
- | Legal restrictions
(collections/payments on behalf
of other companies, Inhouse bank
accounts)
Global Payment System
Extension and Boundaries
13 09.11.2011
Contact
Finance at BASF
Competence Beyond Numbers
Günter Kleis
Finance Division / Treasury Department
ZFK/C – Cash Management
phone: 0621/60-47724
fax: 0621/60-6647724
email: [email protected]